Getting the most out of your access control system.
Access control systems are used to manage access to tangible and intangible assets. In its most simple form, an access control system is comprised of a gate and a gatekeeper. The gate creates a secure barrier between its contents and the outside world, while the gatekeeper checks the credentials of anyone looking to go through the gate. Those with proper authorization get to enter—everyone else is turned away.
Though access control systems have come a long way since the gate-gatekeeper systems of old, most businesses still view their access control systems as primitive—only useful for metering the flow of people and information. The truth is, modern access control systems are capable of much more than simply letting people into or out of a building. In this blog post, we will highlight three ways you can get more out of your access control system.
Tip 1: Recording time.
Your employees are humans. Humans make mistakes. In the world of business, one common mistake employees make is clocking in and out. Though this forgetfulness is not the end of the world, it can cause headaches for supervisors, managers, and HR personnel alike. Thankfully, most modern access control systems can help mitigate this problem.
Most modern access control systems collect time stamp data—when someone scans their access card to enter a building, the system records the date, time, and card information (i.e. the card identification number, employee name, etc.). If you have a secure facility where employees are required to scan into and/or out of buildings or departments, the data collected from your access control system can help solve timecard problems.
Tip 2: Database integration.
The panel that you use to scan into your facility every day may not seem like an exquisite piece of technology, but the truth is that modern access control systems are quite sophisticated. Most modern access control systems not only capture a treasure-trove of data, they also have software that enables them to integrate with other programs.
This integration capability is specifically important when it comes to HR. When properly integrated with an HR system, employee credentials can be updated from one central location. When employees are promoted, their authorization can be easily extended. When employees are dismissed, their authorization can be revoked or restricted. With the integration capabilities of modern access control systems, this can all be done from the HR team’s preferred program—there’s no need to log into multiple systems to make a simple update.
Tip 3: Arming / disarming alarm systems.
Though the ability to keep time and integrate with other software is nice, the reason you invested the money in an access control system was to protect your business and your employees. Chances are high that if you were willing to invest money in a state-of-the-art access control system, you were also willing to spring for some kind of alarm system. At first, these two systems may seem incompatible—after all, you use your card to scan in and then type a code to disable the alarm system. However, most modern access control systems and alarm systems can be securely integrated. This means you can program your access card to disable the alarm system, saving you time and hassle. Understanding specific security requirements, some institutions have implemented swipe plus PIN to ensure an even higher level of security.
Yes, the primary function of your access control system is to manage access to tangible and intangible assets. However, modern access control systems are capable of so much more. We hope this blog post helped you discover more ways your access control system can be used to save you money and improve your company’s efficiency.
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